Opening a company in Poland has become an increasingly popular solution for entrepreneurs who want to expand their business within the European Union. Poland is one of the largest economies in the EU, offering a strategic location, access to European markets, developed infrastructure, and favourable conditions for many types of businesses. For entrepreneurs from Lithuania and other European countries, opening a company in Poland can be a practical choice for transport, logistics, trade, manufacturing, construction, and service businesses. A Polish company provides the opportunity to operate in the EU market, cooperate with European partners, and build a long-term business presence in Poland. If you are planning to expand your activities internationally, registering a company in Poland can be an effective way to enter the European market.

Modern digital solutions also make the process much easier. Today, most company registration procedures can be completed online, which allows entrepreneurs to save time and avoid unnecessary administrative procedures.

Open a Company in Poland Online

The most popular way to open a company in Poland is through the official S24 online registration system. Around 90% of our clients choose this option because it is the fastest and most convenient method for standard company registration. The S24 system allows entrepreneurs to prepare and submit company formation documents electronically. Most procedures can be handled remotely, without the need to visit Polish institutions multiple times. Opening a company in Poland through S24 is especially popular among foreign entrepreneurs because it simplifies the registration process and reduces administrative costs.

However, although the majority of the process is completed online, some important steps still require physical presence.

Recommended: Get a Polish Phone Number Before Starting the Registration Process

Before starting the process to open a company in Poland online, we strongly recommend obtaining a Polish phone number. In practice, many Polish government systems, banks, and electronic platforms use SMS verification for identification and confirmation purposes. Experience shows that SMS messages sent to foreign phone numbers do not always arrive on time or may fail completely. Because of this, using a Polish phone number can significantly reduce delays and make the company registration process in Poland smoother. A small preparation step at the beginning can help avoid unnecessary problems later.

Three Required Visits When Opening a Company in Poland

Although opening a company in Poland through the S24 system is mainly an online process, completely avoiding physical visits is usually not possible. In practice, three important visits are normally required:

1. Obtaining and activating a Polish phone number – The first step is purchasing a Polish SIM card and activating the phone number. A Polish number is recommended because verification SMS messages from Polish systems work more reliably with local numbers.

2. Visit to the Polish Consulate – After obtaining a PESEL number, one visit to the Polish Consulate is required to confirm Profil Zaufany (Trusted Profile). Profil Zaufany works as a Polish electronic identification method and allows company documents to be signed online. During the visit, your identity is verified and the electronic signature is activated. The visit can usually be completed at the Polish Consulate in your country, for example, in Lithuania at the Polish Consulate in Vilnius.

3. Visit to a Polish Bank – After the company has been registered, a visit to Poland is required to open the company bank account. Bank documents must usually be signed directly at the bank. After completing this step, the company can start operating with an active Polish bank account. Therefore, when planning to open a company in Poland, it is important to consider these three necessary visits in advance.

Step-by-Step Process of Opening a Company in Poland

Opening a company in Poland through the S24 online registration system consists of several important stages. Although most procedures can be completed remotely, proper preparation is essential to avoid delays and ensure a smooth company registration process.

1. Obtaining a PESEL Number

The first step before opening a company in Poland is obtaining a PESEL number for all future shareholders and company directors. A PESEL number is a Polish personal identification number required for foreigners who want to establish or manage a company in Poland. The PESEL application process usually takes approximately two weeks. This step can be prepared remotely – there is no need to travel to Poland to apply for a PESEL number. We help prepare the necessary documents and provide guidance throughout the process.  After receiving the PESEL number, the next step is activating the Polish electronic identification system – Profil Zaufany.

2. Profil Zaufany and Electronic Signature

After obtaining a PESEL number, the next stage of opening a company in Poland is confirming Profil Zaufany. Profil Zaufany is an official Polish electronic identification system that allows individuals to sign documents online and use Polish government platforms. This step usually requires a physical visit because identity verification must be completed. Most commonly, entrepreneurs visit:

  • The Polish Consulate in their country of residence;
  • Or another Polish diplomatic mission abroad.

During the appointment, your identity is confirmed and your electronic signature is activated. After this step, company registration becomes much easier because incorporation documents can be signed online without visiting Polish authorities.

3. Signing Company Formation Documents and Company Registration

Once the electronic signature is activated, the company registration process in Poland moves to the next stage. This part is completed fully online through the S24 system. The company formation documents are prepared electronically, signed online, and submitted to the Polish National Court Register (KRS). The registration process itself is usually completed within several working days. However, the total time depends on:

  • Accuracy of submitted documents;
  • Registration office workload;
  • Speed of responses from shareholders and directors.

After approval, the company officially exists and can proceed with further setup procedures.

4. Opening a Company Bank Account in Poland

After the company has been registered, the next important step is opening a business bank account in Poland. The bank application process starts remotely. We help prepare the required bank forms, complete questionnaires, and submit the necessary information to the bank. The bank review process usually takes approximately 5–7 working dr After receiving approval from the bank, one physical visit to Poland is required. A functioning bank account is essential for operating a Polish company, receiving payments from clients, paying suppliers, and managing daily business transactions.

5. VAT Registration in Poland

After opening the company bank account, the next step is usually VAT registration in Poland. Company documents are transferred to an accountant who prepares and submits the VAT registration application. The VAT registration process is completed remotely – there is usually no need for the company owner to visit Polish tax authorities. The accountant prepares the necessary documentation and communicates with the Polish Tax Office. The VAT registration process usually takes: 7–10 working days

However, the exact timeframe may vary depending on:

  • Company activity type;
  • Documents provided;
  • Tax office procedures;
  • Additional questions from Polish authorities.

It is important to understand that opening a company in Poland does not automatically mean the company becomes a VAT taxpayer. VAT registration is a separate procedure that must be completed if required for the planned business activity.

How Long Does It Take to Open a Company in Poland?

Although the S24 system technically allows company registration within a few days, the complete process usually takes longer. In practice, opening a company in Poland, including:

  • PESEL number preparation;
  • Profil Zaufany activation;
  • Company registration;
  • Bank account opening;
  • VAT registration;

usually takes approximately one month.

The exact timeline depends on several factors:

  • How quickly shareholders provide documents;
  • How quickly PESEL numbers are issued;
  • Bank processing times;
  • VAT registration procedures;
  • Response speed from Polish authorities.

In some cases, the process may take longer if additional verification is required.

Opening a Company in Poland Through a Notary

Another option is opening a company in Poland through a notary. Although online registration through the S24 system is the most common choice, notarial company formation can be a better solution for businesses that require a more flexible company structure. Opening a company in Poland through a notary provides more possibilities to create customised company documents and define specific rules between shareholders. This option is usually recommended when:

  • There are several shareholders involved;
  • A customised company agreement is required;
  • Shareholders want detailed rules regarding responsibilities and profit distribution;
  • Special shareholder rights need to be established;
  • A more complex management structure is planned.

The main difference between opening a company in Poland through S24 and using a notary is flexibility. The S24 system uses standard company formation documents. Advantages of S24:

  • Faster registration process;
  • Lower costs;
  • Simple online procedure;
  • Suitable for most standard businesses.

However, the possibility of modifying company rules is limited. A notarial company formation allows shareholders to create individual agreements based on their specific business needs. This option is especially useful when:

  • Several business partners are involved;
  • Investors participate in the company;
  • Long-term business development is planned.

However, it should be considered that notarial company formation is more expensive and usually takes longer. Another important point is that if the company is established through a notary, many future changes to company documents may also require a notarial procedure, which can create additional costs.

What We Help With After Opening a Company in Poland?

Successfully opening a company in Poland is only the first step toward starting business activities. After company registration, several additional procedures must be completed to ensure that the company is fully prepared for daily operations. We provide assistance throughout the entire process – from company registration to preparing the business for real activity in Poland.

Opening a Company Bank Account in Poland

One of the most important steps after opening a company in Poland is setting up a company bank account. We help prepare the required documents, complete bank questionnaires, and coordinate communication with the selected bank. After the bank approves the application, the company representative only needs to visit the bank in Poland once to sign the final documents. Having an active bank account allows the company to operate normally in the Polish and European markets.

PCC Tax Payment After Company Registration

After opening a company in Poland, the company must take care of the PCC (Civil Law Transactions Tax). The PCC tax rate is: 0.5% of the company’s share capital We help calculate the required amount and ensure that the payment procedure is completed correctly. Although the amount is usually not significant, completing this obligation on time is an important part of proper company registration in Poland.

CRBR Registration in Poland

Every newly registered Polish company must be entered into the CRBR (Central Register of Beneficial Owners). CRBR registration identifies the individuals who ultimately control or benefit from the company. This is a mandatory requirement for companies registered in Poland. We help prepare the required information and complete the CRBR registration according to Polish legal requirements.

VAT Registration in Poland

For many businesses, VAT registration in Poland is an important step after opening a company. It is important to understand that company registration does not automatically provide VAT taxpayer status. VAT registration is a separate process.

We help with:

  • Preparing VAT registration documents;
  • Communication with accountants;
  • Organising required information;
  • Coordinating the registration process.

After successful VAT registration, the company can properly conduct business activities that require VAT status.

Accounting Services in Poland

Choosing the right accountant is one of the most important decisions after opening a company in Poland. A reliable accountant helps ensure that the company complies with:

  • Polish tax regulations;
  • Accounting requirements;
  • Reporting obligations;
  • Financial deadlines.

We can recommend professional accountants in Poland who provide services in English and Polish. If communication with Polish institutions or accountants is difficult, we can also assist with coordination.

Business Support After Opening a Company in Poland

Opening a company in Poland is not only about completing registration documents. Every entrepreneur faces practical questions when starting operations:

  • How should payments be organised?
  • Which accounting solution is the best?
  • What taxes apply to the company?
  • What documents are required for daily operations?
  • How should the company cooperate with Polish institutions?

We provide consultations regarding business activities in Poland and help entrepreneurs understand the next steps after company registration. Our goal is to make opening a company in Poland a clear and manageable process – from the first registration step to the actual start of business operations.

Important Things to Know Before Opening a Company in Poland

Before deciding to open a company in Poland, it is important to understand several practical aspects that may affect future business operations.

Share Capital Requirements

In Poland, payments up to 15,000 PLN can generally be made in cash. Payments above this amount must be completed through a bank transfer. For this reason, many entrepreneurs choose to start with the minimum required share capital and increase it later if necessary. This approach provides more flexibility during the first stages of business development.

Company Registration Address in Poland

Choosing the right company registration address is an important decision when opening a company in Poland. The registered company address determines which regional authorities may handle:

  • Tax-related matters;
  • VAT verification procedures;
  • Certain administrative processes;
  • Vehicle registration matters.

For example, if a company is registered in a specific region, communication with local authorities will usually take place there. When choosing an address, entrepreneurs should consider not only convenience but also practical business factors. Due to increased VAT verification procedures in some border regions, we generally recommend carefully evaluating locations such as Suwałki or Puńsk and considering other Polish cities as well.

Number of Shareholders When Opening a Company in Poland

A company in Poland can be established with one shareholder. However, in many situations, having two shareholders can be a more suitable structure. The reason is that a company with only one individual shareholder may create additional ZUS (social security) obligations. These contributions can amount to approximately 300 EUR per month. Therefore, before opening a company in Poland, it is recommended to carefully evaluate the ownership structure and choose the most appropriate solution for your business plans.

Frequently Asked Questions About Opening a Company in Poland

Can foreigners open a company in Poland?

Yes. Foreign citizens can open a company in Poland and operate a business within the Polish and European Union markets. The company registration process is available for foreigners, including entrepreneurs from Lithuania and other EU countries. In many cases, the process can be completed online through the S24 system. However, certain requirements must be fulfilled, such as obtaining a PESEL number and activating Profil Zaufany for electronic document signing.

Can I open a company in Poland online?

Yes. Opening a company in Poland online is possible through the official S24 registration system. This is currently the most popular method because most procedures can be completed remotely. However, physical visits are still usually required for:

  • Obtaining a Polish phone number;
  • Confirming Profil Zaufany;
  • Opening a bank account in Poland.

How long does it take to register a company in Poland?

The official S24 system can register a company within a few working days. However, the complete process of opening a company in Poland usually takes around one month. This includes:

  • PESEL number preparation;
  • Profil Zaufany activation;
  • Company registration;
  • Bank account opening;
  • VAT registration.

The final timeline depends on the entrepreneur’s cooperation speed, banks, and Polish authorities.

Do You Need a PESEL Number to Open a Company in Poland?

Yes. In most cases, foreign shareholders and company directors need a PESEL number to complete the company registration process in Poland.

A PESEL number is a Polish personal identification number used for identification in Polish electronic systems.

It is required for:

  • Creating and confirming Profil Zaufany;
  • Signing company documents online;
  • Managing certain administrative procedures in Poland.

Obtaining a PESEL number is one of the first steps when preparing to open a company in Poland. The process can usually be prepared remotely, without travelling to Poland.

Do I Need to Travel to Poland to Open a Company?

Although opening a company in Poland is mainly an online process, some physical visits are usually required. In practice, three important actions need to be completed:

1. Obtaining a Polish phone number – A Polish SIM card is recommended because SMS verification from Polish systems may not always work correctly with foreign phone numbers.

2. Visiting the Polish Consulate – A visit to the Polish Consulate is required to confirm Profil Zaufany and activate the electronic signature. After this step, company documents can be signed online.

3. Visiting a Polish Bank – After the company is registered, one visit to Poland is required to open the company bank account and sign banking documents. Therefore, while most of the company registration process is completed remotely, entrepreneurs should plan these three necessary visits in advance.

Can One Person Open a Company in Poland?

Yes, it is possible to open a company in Poland with one shareholder. However, this structure is not always the most beneficial option. If a Polish limited liability company (sp. z o.o.) has only one individual shareholder, additional ZUS social insurance obligations may apply. These contributions can be approximately 300 EUR per month. For this reason, many entrepreneurs choose to establish a company with two shareholders.

What Taxes Must Be Paid After Opening a Company in Poland?

After opening a company in Poland, several tax obligations may apply depending on the company’s activities. One of the first obligations after registration is the PCC (Civil Law Transactions Tax). The PCC tax rate is: 0.5% of the company’s share capital

Can a Company Start Operating Immediately After Registration?

Not always. Although the company receives official registration after being entered into the Polish company register, several additional steps are often required before starting full business operations. These steps may include:

  • Opening a company bank account;
  • Completing VAT registration;
  • Registering beneficial owners in CRBR;
  • Organising accounting services;
  • Preparing internal company procedures.

Only after completing these steps is the company fully prepared for regular business activity in Poland.

 

Open a Company in Poland with Professional Support

If you are planning to open a company in Poland, proper preparation is the key to a smooth registration process. Whether you choose online registration through the S24 system or company formation through a notary, we can help you complete all necessary steps and prepare your business for operation in Poland. Opening a company in Poland gives entrepreneurs access to the European Union market and creates new opportunities for business growth.

Contact our specialists for professional guidance and support tailored to your business needs