In order for a newly established company in Poland (Sp. Z oo) to start operating successfully, certain steps need to be taken:
1. Central Register Polish CENTRALNY REJESTR BENEFICJENTÓW RZECZYWISTYCH (CRBR) – Register of persons controlling specific entities. Obligation to notify no later than 7 days after the entry of the company in the register (from the date of establishment of the company ). Failure to do so may result in a fine of up to $ 1 million. zł (PLN). One of the main tasks of the CRBR is the fight against money laundering and terrorist financing.
2. Payment of PCC fee in Polish. URZĄD SKARBOWY PODATEK PCC (DRUK PCC-3) – Form PCC-3 is submitted within 14 days from the conclusion of the company’s contract and within the same period we pay an independently calculated amount of tax (0.5% of the company’s authorized capital).
3. Choosing an accounting firm – You may want to give preference to someone you would like to work with, someone you can trust, and someone who is professional in your field.
4. Opening a bank account – Although Polish law does not require the opening of a bank account , not having one can have many unpleasant consequences. Because it is necessary to indicate the bank account in the NIP-8 application, which must be submitted within 21 days from the date of registration of the company. A bank account is opened only with banks registered in Poland (so far Paysera, Revolut – was not a suitable option).
5. Purchase of a Polish SIM card for the phone (recommended) – every user using or intending to use Polish mobile networks must register a SIM card. From 2016 prepaid cards cannot be purchased without pre-registration.
6. Power of attorney for the post office (recommended) – if you intend to use a virtual address in Poland, it is recommended to present a representative (power of attorney) for the post office in Poland who can collect (receive) letters addressed specifically to you or your company.
7. Ordering a seal (recommended) – according to the provisions of the law, there are no regulations obliging entrepreneurs to have a company seal. If there is a need, stamps can be ordered in any country in a convenient place for you.
8. Authorized capital – a necessary contribution of the company’s capital after the registration of the company. This can be done by money order or cash. The authorized capital is usually of a guarantee nature, ie it protects the company’s creditors from insolvency. It should be noted, however, that there are no provisions providing for such an allocation of authorized capital. This means that when funds are transferred to the authorized capital, the monetary contribution can be used, for example, to acquire fixed assets. In Poland, up to 15 thousand. zł (PLN) can be made in cash in excess of that amount – by bank transfer only.
9. Additional application (NIP-8 form) Polish. URZĄD SKARBOWY, ZGŁOSZENIE UZUPEŁNIAJĄCE (DRUK NIP-8) – within 21 days , and if the company employs employees immediately, this period is reduced to 7 days, the NIP-8 form must be submitted from the registration of the new company in the National Court Register.
10. Tax office VAT application (VAT-R form) Polish URZĄD SKARBOWY ZGŁOSZENIE PŁATNIKA VAT (DRUK VAT-R) is the last but not the least step if we want our new company to be an active VAT payer. We usually provide the notice 7 days before the first date of the VAT-taxable activity.
11. Signing the power of attorney UPL-1 Polish. PEŁNOMOCNICTWO DO PODPISYWANIA ELEKTRONICZNYCH DEKLARACJI PODATKOWYCH – UPL-1 – tax returns are usually filed on your behalf by an accountant , in order to do so it is necessary to sign a power of attorney and notify the tax authorities in Poland .
We hope that the information provided was useful to you, but if you are in doubt as to whether everything was done after the company was established in Poland, you can feel free to contact an AssistPRO specialist .
In summary, the steps required to perform: