In order for a newly established company in Poland (Sp. z o.o.) to start operating successfully, certain steps need to be taken:
1. Register with the Central Register of Beneficial Owners (CRBR): It is mandatory to notify the CRBR within 7 days of the company’s registration. This registry aims to combat money laundering and terrorist financing. Failure to comply may result in fines of up to PLN 1 million.
2. Pay the Polish Civil Law Transaction Tax (PCC) fee: Submit Form PCC-3 within 14 days of concluding the company’s contract and pay the calculated tax amount (0.5% of the authorized capital). This tax is payable to the local tax office (Urząd Skarbowy).
3. Choose an accounting firm: Select a professional and trustworthy accounting firm that specializes in your industry. They will assist you in maintaining proper financial records and fulfilling your accounting obligations.
4. Open a bank account: Although not legally required, having a bank account is highly recommended. It is necessary to indicate the bank account details in the NIP-8 application, which must be submitted within 21 days from the date of company registration. Choose a bank registered in Poland as Paysera and Revolut may not be suitable options.
5. Purchase a Polish SIM card: It is recommended to obtain a Polish SIM card if you plan to use Polish mobile networks. Since 2016, prepaid SIM cards cannot be purchased without prior registration.
6. Power of attorney for the post office: If you intend to use a virtual address in Poland, it is advisable to appoint a representative (through a power of attorney) who can receive mail addressed to you or your company at the post office in Poland.
7. Ordering a seal: While there are no legal requirements for entrepreneurs to have a company seal in Poland, it may still be useful in certain situations. If needed, seals can be ordered from any convenient location.
8. Authorized capital: After the company’s registration, a contribution of the authorized capital is required. This can be done through a money order or cash. The authorized capital serves as a guarantee for the company’s creditors, but there are no specific regulations regarding its allocation. Up to PLN 15,000 can be contributed in cash, while any amount exceeding this must be transferred via bank transfer.
9. Submission of the NIP-8 form: Within 21 days of company registration (or 7 days if the company employs employees immediately), the NIP-8 form must be submitted to the tax office (Urząd Skarbowy) in Poland. This form provides additional information about the company.
10. VAT application (VAT-R form): If you want your new company to be an active VAT taxpayer, you need to submit the VAT-R form to the tax office at least 7 days before the start of your first VAT-taxable activity.
11. Signing the power of attorney for electronic tax declarations (UPL-1 form): Tax returns are typically filed by an accountant on your behalf. To authorize them to do so, you need to sign a power of attorney (UPL-1 form) and notify the tax authorities in Poland.
If you have any doubts about whether all the necessary steps have been completed after establishing your company in Poland, you can consult an AssistPRO specialist for assistance.
These steps will help ensure that your business is properly registered and compliant with the necessary legal and administrative requirements in Poland.